I. PURPOSE OF POLICY
While the vast majority of persons attending Cascade River Community Club (CRCC) meetings are thoughtful, well-intentioned, and respectful, it is beneficial to codify standards of conduct intended to provide guidelines that are in keeping with social standards and in the best interest of the Park.
Each attendee has the responsibility to conduct themselves in a manner that does not berate, disrespect, interrupt or otherwise unnecessarily alarm another member.
In accordance with the BYLAWS of CASCADE RIVER COMMUNITY CLUB, as last amended June, 2000, the following meeting rules are adopted consistent with the authority of the Board of Directors as outlined in ARTICLE VI, Section 3:
III. CODE OF CONDUCT
ADDRESSING THE BOARD
(a) Members of Cascade River Community Club shall be provided a reasonable opportunity to address the Board of Directors on any agenda item or any matter in which the Board has jurisdiction or authority. This privilege shall occur during the part of the agenda entitled “Member Comment” or similarly identified period.
(b) The presiding officer may direct that persons wishing to comment use a sign-in sheet if conditions warrant.
(c) All remarks shall be addressed to the Board of Directors as a body and not to any specific member thereof.
(d) Speakers shall observe the commonly accepted rules of courtesy, decorum, dignity and good taste.
(e) Speakers shall not speak on any subject other than the subject in discussion, and must limit their remarks to one topic each time they address the Board.
(f) Interested parties who are not CRCC members or their representatives may address the Board by written communication unless otherwise permitted by the presiding officer. Written communications shall be delivered to the Secretary or his or her designee.
(g) In case of a non-agenda item, members are requested, but not required, to present the matter to a member of the Board or administrative staff in an attempt to resolve the matter beforehand. This is in an effort to resolve issues at the lowest possible level and with the least burden of time upon the assembled group.
(h) The presiding officer, with the approval of the majority of the Directors present, may impose a time limit during which each person may speak, giving roughly equal time to all within a discussion item. The time allotment may vary by discussion item or subject even within the same meeting, with the limits hereafter described as regards repetition (see[i]). If the presiding officer determines that there is not sufficient time at the meeting, or for other good cause, the comment period may be deferred to the next regular meeting or special meeting occurring in advance of the next meeting.
(i) When a group of persons wishes to address the Board on the same subject matter, it shall be proper for the presiding officer to request that a spokesperson be chosen by the group to address the Board and to limit the number of persons addressing the Board on the same matter so as to avoid unnecessary repetition.
(j) Any person making offensive, insulting, threatening, insolent, slanderous or obscene remarks or who becomes boisterous or who makes threats against any person or against public order and security while in the Board meeting room, may be forthwith removed at the direction of the presiding officer from further audience at the meeting, unless permission to continue is granted by the majority vote of the Board members present.
(k) Enforcement of decorum. The presiding officer may appoint a Sergeant at Arms of the Board, an appointment which may vary by meeting. He/she shall carry out all orders and instructions given him/her by the presiding officer for the purpose of maintaining order and decorum in the Board room. If the Sergeant at Arms of the Board is unable, unwilling, or feels unsafe performing an order or instruction, it is incumbent upon that person to call upon law enforcement or other appropriate resources to effect the direction of the presiding officer.
CONDUCT DURING A MEETING
(a) Persons present during a meeting must refrain from engaging in private conversation while in proximity of the meeting so as not to interrupt the proceedings of the Board.
(b) Personal communication devices should be silenced to avoid unnecessary interruption of the proceedings
(c) Telephone conversations should be conducted outside proximity of the meeting
(d) Comments or outbursts by persons when not specifically identified as having the floor by the presiding officer or designee shall be out of order.
Adopted: March 19, 2016